Five Tools to Increase Productivity

My last blog post “Generations in the Desert” was abstract, theoretical and academic. I do that from time to time. I’m honored that it inspired folks like Steve Butry, Rick Waghorn and  Stjin Debrouwere to write related posts. But I do not, at this time, see myself as a “thought leader” or an academic. Maybe in the future. But for now – I prefer demos not memos.

With that in mind, I wanted to write a practical post. Five simple things that increase my productivity. Before the list begins a disclaimer: The only way to increase productivity is to do things. You can be equipped with every tool out there – but if you don’t focus it won’t help. As my friend Cyrus says “Being a good writer is 3% talent, and 97% not being distracted by the Internet.”

What tools save you time?

TEXT EXPANDER

Do you write a lot of emails? Do many of them have the same elements? Do you run an organization and sometimes you need to do reach out to various people but you don’t want to mass email people (lame?). Do you write a lot of html and would love some shortcuts? Check out Text Expander. This original tool came to me via Amy Gahran, bless her soul,  and has been a life saver. It even keeps track of how much it estimates its saved you. To date for me: 92 hours (estimating that I type 400 characters a minute). It also has an auto-correct tool that fixes common typos. Lucky for me, my typos are never common.

Jing

This tool comes via Kara Andrade and Erik Sundelof. Jing is a screencast tool which is incredibly useful if you work with a remote team building and managing a website. If you’ve ever had a phone conversation with a web developer about a bug,  you’ll know that communication is hard. You’ll ask them to get on the computer so they can see what you see. But you are never 100% sure if what you are saying translates. All that goes away with Jing. Now take a quick screencast of what you are seeing and upload that to screencast automatically and then share the link. Boom – you and your team are on the same page. No need to schedule a conference call, no worries about miscommunication.

xPad

It is as cool as it sounds. The xPad is the ultimate notebook. Do you take notes on your computer? Do you use Microsoft Word to save those notes. If so – please stop reading this right now and slap yourself. Microsoft Word is a horrible way to take notes. It is clunky, big files, slow to open, slow to close and worse yet – doesn’t easily transfer online (people that cut and paste word documents into a WYSWIG editor are a pet peeve.) For a long time I just had an internal system of using TextEdit (Rich Text Documents). It worked okay. I’d keep one blank document open at all times (note taking) and save important ones. Luckily Joy Mayer, a fellows Missouri Reynolds Fellow told me about xPad. I have not needed to open up Text Edit since. The xPax stays open. I can create a new internal document in seconds. Rename it whenever, delete it and flip between notes in a breeze. If you have tons of Word documents or any other kind of documents clouding your desktop this is your solution.

Rapportive

This little plugin helps you know who you are talking to. If you are like me and you get an email from somebody new one of the first things you do is Google them to get the details. Rapportive does that for you. Right there in your inbox they’ll search for related social media accounts on LinkedIn, facebook, Twitter, and more. Forget searching to find out who this person is – it’s already in front of you. Related but not as practical: Gist.

Grease Monkey

Grease Monkey is the script that fathered all scripts. First: If you don’t use Firefox, stop reading this and slap yourself.

If you do use Firefox, are you using it to its full potential? Maybe not. Download Grease Monkey and then search through the seemingly endless add-ons. The important thing here is not to get lost in the sea of possibilities. Instead think about a problem you already have in your browsing experience. Maybe you want a better way to find the latest news. Then go to Grease Monkey and search news. You can see already there are more tools here than one person could use. But – I promise that picking the right one will save you a TON of time and energy.

So there you have it – these are just five tools that I use on a regular basis that have probably saved me countless hours. More than 92 at least ;)

Date: August 21st, 2010
Cate: Uncategorized
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Generations in the Desert – Thoughts from Aspen

Much like FooCamp, the Knight Focus event in Aspen was very invigorating. FooCamp had a “FrieNDA” policy about blogging (I went ahead and assumed things were off the record). This event was the opposite and while I could never fully capture every brain spark on this plane ride home, I do want to try a brain dump. (Some of it was written on the plane ride to Aspen and much of it is personal ramblings).

ON GENERATIONS

One personal thread to the last three weeks of my life is a continuing fascination of generational theory. I’ve never blogged about this here (I put these thoughts on my side/lazy blog) but the story goes like this.

I am on the cusp of generations. I am either the youngest of Generation X or the very oldest of the Millennials. I prefer to think of myself as the later, a leader of a new generation. But the fact is, I am older than the heart of the Millennial generation (who are still in high school or entering college).

To put this in concrete terms: I am old enough to remember watching re-runs of Gilligan’s Island and young enough to remember seeing Power Rangers after school. But I was never in the age demographic that these shows were aiming for. I was either too young to understand (Giligan’s Island) or too old to care (the appeal of Power Rangers dropped off after 13). Another example would be Kurt Cobain – a cultural signifier for Gen X. When he died I was 12. Too young to really understand the cultural significance. At the same time – it impacted my early teen years. Younger Millennials only know of Kurt Cobain in a historical context. In contrast, while I was in high school Brittany Spears blew up. I was young enough to live the historical significance, but too old to enjoy it. Her appeal was to teeny-boppers ie: younger (true) Millennials, not old-fart Millennials like me that had been tainted by Pearl Jam.

The point of this generational ramble – every generation has its own signifiers. Some of them small, some of them big (see “On Television” section)

At the Aspen Institute event there were only two people under 30 years old at the table. I am not a big believer in the old vs. new media debate. I think it is lazy thinking and it’s even lazier to pit this in terms of age.

But I did feel a potent disconnect between the way I envisioned some of the issues and how they were being discussed. This could be simply because I run a small nonprofit whereas the other attendees ran organizations you may of heard about called “NPR” “PBS” “The Washington Post” “The FCC,” etc. Another reason could be because there is a gap between the older empowered generation and the younger upcoming generation. The signifiers of media for me have been different than the signifiers for this group in power. A perfect case in point would be Napster and Friendster (My thoughts in audio at Poytner).

Generations In The Desert – Journalism


One interesting person I met began talking to me about the Torah. At first I was internally rolling my eyes. Yes, my last name is Cohn – but I’m more of a cultural Jew (think Woody Allen, Jon Stewart). I am not religious. But I can appreciate a humanist interpretation of the story this individual told. So here we go: From Torah to Media in three paragraphs. Note: I don’t really know the details of the religious story so if this interpretation has no merit – call me out.

When God led the Jews out of Egypt it was originally going to be a two week trip. Instead God led the Jews through the desert for 40 years. An odd thing if you think about it. Earlier in the story God caused the plagues and parted the Red Sea and now this God wouldn’t perform some miracle to swoop up the Jews to someplace with air conditioning? No, he left them in the desert with flat bread.

The humanistic interpretation is that an entire generation who had only known life as slaves had to live and die before the Jews could truly move on. This generation had a slave mentality and the memories of their time in Egypt needed to live and die in the desert before the Jewish people could move to the holy land as a new people.

And that’s when it became relevant.

I’ve said before that professional journalists, in one interpretation, can be thought of as a diaspora. Their “home land” in newspapers has been compromised. If there is a promised-land for media, considering generational theory, it might be that this transition we are in will last much longer. I joked that unless I live to be as old as Moses (120) I won’t live to see the dawning of this new digital age. I am doomed to be part of that cusp generation that must wander in the desert with the elders who remember something long passed and can’t settle into something new. Meanwhile acting as a steward and trying to head north to a new land with a younger generation to take over for me.

To be fair and a side note: I am not suggesting that newspapers or reporters from newspapers have a “slave mentality.” The role newspapers played historically was important, noble and meaningful. But it is gone and dated.

It still leaves us with the question, however, of what is that “something new”?

I don’t propose to know – but I am increasingly convinced that journalists need to remain open even if that means the “profession” of journalism never returns and the loaded word “journalism” is replaced with something else. This could be the case but it wouldn’t stop this “new land” to have people who take upon the responsibility of informing their communities.

In other words – In the future we may not even call it journalism – but if it serves the same functions then I will be satisfied. Furthermore, I’d feel as though my generational role, to act as a steward of something during a tough time in the desert, would be a well fought battle.

ON TELEVISION

An example of a quick thought: Bill Kling from American Public Media mentioned some statistic that predicts by 2014 over 70% of people will view television content online.

The catch, of course, is that once it becomes more than 50 percent they aren’t watching television content online – they are watching video online. There is a BIG difference.

This figure may be high – but it is a growing trend. I personally haven’t had a working television in years. Neither do many of my friends. For me television is similar to a telephone land line (which again many people under 30 don’t own). If you have a cell, it makes no sense. With Netflix, Hulu and more coming online – a working TV becomes a burden. A giant box in the corner collecting dust.

This would be a continuation of our move from an industrial age to an information age. If newspapers think they got hit by the digital transition – just wait till the shift to online television happens. Broadcasting journalism has a higher overhead and, from my view, is even less open to participation.

Relevance: See media signifiers.

Re-cognizing your life and taking stock

In a time of momentous life changes one cannot help but turn their head and peer back at where they’ve been.

In the last few months I’ve gotten engaged (hooray!) and I’ve made plans to move to Missouri for an academic fellowship at the Reynolds Institute of Journalism that will let me continue my work with Spot.Us.

The first of these events is permanent. The second will be for an academic year, but is certainly a life experience. I’ve never lived outside of the coasts or a major metropolitan city.

Recently upon a trip to Los Angeles (born and raised) I watched home videos of my childhood. Then, for technical purposes, I browsed every single blog post I’ve written since 2005. From my moving to NY, my freelancing, getting into Columbia j-school and graduating, the passing of my grandparents, the start of Spot.Us and more.

All of these things lead to where I am today and yet sometimes I still can’t believe it. I recently uploaded a video of me at 23 year’s old living in San Francisco. I was a year out of U.C. Berkeley and still very much an urban beatnik/hippie. From the age of 19 to 25 I could seldom be seen without a brown beanie, brown jacket and wearing the one pair of brown shoes that I owned. I am still very much that person. I care not for style – I go with practicality and utility.

And yet there are parts of that young person which have faded. At one point in my life I was a  talented musician (that video doesn’t really show it). I would play guitar at least an hour or two a day. I recorded roughly two albums. I played the drums in various bands. All that slowly disappeared the day I moved to NY. I am not sad about the fading of my musical life. I still play from time to time. But the spark in me that needed to play daily is gone.

I’m on my way now to the Aspen Institute for the Knight conference on news and information for communities where last year Madeline Albright was a speaker among others. Now I’m rubbing my head thinking – what can I offer. And yet when I publicly confess feeling out of my league I’m assured by friends and colleagues that I indeed have something to offer.

Life is a gas.

My intellectual fascination with the distribution of information in a digital age does create a bit of a narrative. Still, I never would have predicted any of this when I first got turned on to journalism (story behind that here). If I’m honest, I wrote a majority of my rhetoric honors thesis while stoned living in a studio apartment in Berkeley (edited it sober of course). In the last two to three years, following that same intellectual curiosity,  I’ve had the opportunity to travel across this country. Even weirder I am given the opportunity to speak my mind on a subject I believe is important to myself, my community and communities across the world to people who, without patting myself on the back too much, seem to care what I think.

And life continues.

I have no idea what awaits me while I’m in Missouri. I know my passion remains with the organization Spot.Us and the idea of making the process of journalism participatory and transparent.

Sometimes I feel like great progress is being made both for the organization and the movement (I will go ahead and call this a movement). Other times I feel drained and concerned that it is all for nothing. That the industry will find a way and that the journalism industries’ main concern has nothing to do with journalism but its own survival.

And so for now. I eat, I pray and I love (HA! I hate shit like that).

Date: August 16th, 2010
Cate: Uncategorized
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Aspen Institute – The Next Generation of Healthy Informed Communities

I’m at a roundtable event at the Aspen Institute this week. The table consists of 48 individuals ranging from Dean Singleton, Vivian Schillier and other big hitters in the media sphere. I’m literally sitting next to Marcus Brauchli, executive editor of the Washington Post and the lead council for News Corp. Putting aside the fact that I’m a bit out of my league – I’m super pumped to be here.

Meanwhile I’m trying to do double-duty since it’s a busy week at Spot.Us starting off with a great piece from Investigate West on the cruise industry and impacts on the environment.

You can follow along!

Watch live streaming video from aspeninstitute at livestream.com

P.S. Aspen is beautiful

Are the Paper Cuts Over?

In 2008 there were roughly 15,992 layoffs or buyouts. This was followed by 14,783 layoffs or buyouts in 2009.

I know this because Erica Smith knows this. These numbers are arrived via her site Paper Cuts which she started as a non-scientific way of estimating newspaper layoffs.

Here’s the nut graf: Eight months into 2010 and we are still shy of 2,000 layoffs or buyouts. Now, if there were ever a number you’d want to see lowered, it’s this. But it does raise an eyebrow.

This is a dramatic shift. I thought maybe it was a mistake so I contacted Erica, who I’ve had the pleasure of meeting, to see if it was accurate and if she had any thoughts. Her quote below.

Either I’ve gotten back at tracking them down or, more likely there’s no more meat on the bone. There’s not much bone left either. The only cutting left seems to come from outsourcing and consolidating. Granted, there are several black pins on the map [for 2010] — those are “unknown” markers — but not enough (I hope) for 14K.

I do expect I’ll be adding more layoffs in the next two months, though. A few details are coming out on Gannett’s consolidation plans. Here at the Post-Dispatch, our “no-layoff” guarantee ends Sept. 28; I don’t see that ending with punch and cookies. And as more fiscal years come to an end, more papers are going to be looking at their budgets and making cuts … somewhere.

I don’t know what the drop in cuts signifies. It could be a good thing (newspapers are bouncing back – unlikely) or as Erica notes – it could mean they’ve cut down to the bone and there is nothing left to tighten. Either way this is something to note. Something has shifted.

Date: August 3rd, 2010
Cate: Straight Geek, Uncategorized, Web/Tech, Weblogs
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My Vision of Tech Blogs

Tech blogs play an important role in the larger journalism community. I have long said that tech reporting/blogs/journalism will often be at the forefront of our industry. It is an occupational hazard. This is possibly why Dan Gillmor was one of the first to blog (don’t forget he started out as a tech reporter). I refer to my time as a tech reporter as the saving grace of my career. I was studying blogs and internet culture so it made sense for me to dive in head-first. Not only are tech blogs/reporting/journalism at the forefront but the way they interact makes an important statement about where our industry is and where general internet culture has become mainstream and accepted.

I do not think we hold our tech blogs to high enough standards. I think we let them take us on cult of personality rides and we get infatuated. Today I am a total back-seat tech-writer. As I read various tech blogs I find myself wondering how I would cover issues. I have lots of praise but also constructive criticism for the current tech blog scene. Since people often ask me what sites I follow to stay on top of things I figure a post like this will let me rant and answer that question.

Disclaimer: I’m focusing on organizations that cover technology. If this list were to include tech pundits or individuals (Kottke, Laughing Squid, Rough Type, etc) it would be much longer. I am also excluding sites that cover the cross-section of technology and media (Nieman, MediaShift, Buzzmachine, PaidContent, etc). This is not an exhaustive list. It’s tech-blogging 101 for those that need to be introduced.

So without further adieu – my list of tech blogs and their vibes.

Read Write Web

Right now Read Write Web is the New York Times of tech blogs. This isn’t just because they have a syndication deal (which they do) but because RWW provides a sense of analysis that other tech blogs don’t. I recently met Richard MacManus, the founder of RWW, who confirmed that their emphasis was on context rather than speed. This may seem counter-intuitive in a world of speed and constant updates, but it is what separates them and as a reader I appreciate it and trust them more than most tech blogs because of it.

Wired

It’s hard for me to objectively describe Wired. Not that objectivity is the goal, but I worked there for the first year out of college and it is still one of the best jobs I’ve ever had. As a result, thinking about Wired gives me warm fuzzies and I know first hand how much love and attention goes into the editorial process. As a result this is a go-to source of tech news. It is for many people because Wired is one of the first sources of tech news. For some, like my father, Wired isn’t a news source – it’s a cultural touchstone. It represents the tech revolution itself.

TechCrunch

TechCrunch is guilty of the cult-of-personality. You cannot separate organization from Mike Arrington who has shaped it from the ground up. This is not a bad thing. Mike has a strong personality and he knows it. His importeur is all over TechCrunch. So whenever I read TechCrunch (which from what I can tell values speed over context) I have to put on my Mike Arrington goggle filters. That said, TechCrunch pushes boundaries in reporting and that is why I love following them. They have mastered the art of respectfully changing an article based on reader comments. At one point they even tried to kill embargoes for their site. I am sure it didn’t work – bu that kind of radical thinking shows the role that techblogs can have and that’s why TechCrunch is notable. They are not afraid to push boundaries while covering technology.

Mashable (Updated from Comments)

The truth of the matter is – I love some of the PEOPLE at Mashable (Vadim Lavrusik and Tamar, etc) but I DON’T like Mashable. In fact, it comes to mind as a tech blog who I wish would step it up.  First: In tone and ethos it comes off way too much like MTV. Everything is very flashy, glitzy, etc. It makes an old man like me have seizures. More important: They are a tech company disguised as a news site. They write how-to’s, lists, digg-bait, etc. As a result they have a dog in the tech-race that they are covering. I think all tech blogs have a dog in the race to some extent – but none more obviously so than Mashable IMHO. I like their content when I’m in a certain mood. But if I’m not in that mood – it can actually irk me.

Venture Beat

I like Venture Beat because it is straight and to the point. Follow the money. This is the Wall Street Journal of tech blogs. I’ve known a few writers who have worked here over the years and I think they do a good job of following the industry. It’s also interesting to note that like GigaOm this blog was started by a tech reporter from a newspaper. Today in journalism we talk about entrepreneurialism and personal branding. These tech blogs are living proof of why.

GigaOm

Similar to Venture Beat this is an example of a tech reporter who owned his beat and turned that into owning his own media company. That is admirale and has a larger lesson for the journalism industry. In fact, GigaOm is becoming more and more of a general purpose destination. They cover everything from the environment and media, but with a tech spin. They also do a good job of letting you know the individual writers including Mathew Ingram (one of my all time favs).

Engadget/Gizmodo

In truth I am not an Engadget or Gizmodo fan. My interest in technology is rarely gadgets or gizmos. These two sites occupy the same space in my mind. The recent iPhone 4 kerfuffle was notable. I think these blogs tend to be caught up in shiny new play things and that is not interesting. It’s straight consumerism. They might as well be printing catalogs for Apple and other companies. Just my anti-consumerism two cents.

Business Insider

I’ve been following Business Insider back when it was called Silicon Alley Insider. One of the defining things about this site is it’s New York attitude and approach to covering technology. They are distinctively not caught up in the hype machine that can be silicon valley. I love this about them. They also BLEW ME AWAY with their investigation on Facebook. Talk about holding a company’s feet to the fire.

Lifehacker

I love this site for thinking out of the box. This shows you how technology can improve your life on a very practical level. Whereas Venture Beat is all about following the money, this site is about following the practical uses for your everyday life. For that, it is invaluable.

Search Engine Land

I’m including this as an example of a niche tech site. There are tons of these (some of the best cover specific sites like All Facebook). They are fantastic when you want to dive deep. Search is arguably the most important online industry and this is a great blog to follow it. I also recommend John Battele’s Searchblog if you want the go-to independent blogger source and for many of these niche topics the independent blogger who covers the beat is just as insightful as the niche organization.

Silicon Valley Watcher

The last on the list Silicon Valley Watcher does an amazing job of staying very personal (Tom Foremski) but with an air of professionalism. It’s just a good read. No final analogy (although I think Tom’s time at the Financial Times is reflected in this blog.

So what is your favorite source of tech news and how do you describe it?

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As many a reader know, I love drawn out analogies. Here are some of my favorites.